Accounts Payable Analyst

Job Title: Accounts Payable Coordinator

Department: Accounting and Finance

Reports To: Vice President, Finance

Position Type: Full Time, Non-Exempt

Shift/Schedule: 1st shift, 7:30am to 4:00pm, Monday through Friday, with O/T when required.

Pay Rate: $20.00/Hourly

Values and Business Practices:

• Customer First - We deliver on what we promise to our customers with a positive attitude.
• We treat everybody with respect and dignity.
• We operate with high business ethics.
• We are a good corporate citizen.
• We value our professional relationships.
• We strive to have a Continuous Improvement Culture.
• We are committed to the safety of our employees and our equipment/facilities.
• Our expectation is that all employees, customers, vendors will perform in a manner that will ensure long term success.

Flexibility:

Works the hours needed to support the business goals (including overtime, weekends and holidays). Remains open-minded, performs a wide variety of job tasks, transitions from task to task effectively (multi-task).

Reliability:

Always present and punctual; arrives prepared for work. Completes work in a timely, accurate and consistent manner. Plan and schedule your time off in advance with your supervisor or manager. Avoid unscheduled days off which will result in attendance points.

Attitude:

Maintains a Whatever it Takes attitude. Lives by company stated values and inspires others.

Willingness to learn:

Approaches new tasks with an interest to learn. Has the ability to learn techniques as job task requirements change.

Initiative:

Seeks out additional work when job tasks are completed. Goes above and beyond required tasks. Participate in pre-shift meetings and department meetings.

Quality of Work:

Maintains high standards despite pressing deadlines. Produces accurate, thorough and professional work.

Understands the importance of Only Handle It Once - OHIO, by completing work correctly the first time.

Follows directions:

Follows all written and verbal instructions provided by management, project leader, etc

Communication:

Shares all information in a professional and factual manner ensuring the best decisions are made for the company. Report all issues to your manager/supervisor.

Appearance:

Maintains an appropriate appearance and dresses in accordance with the established dress code guidelines to your respective position.

Position Competency:

1. Intermediate knowledge of Accounting and Accounts Payable functions.

2. Working knowledge of Microsoft Word Suite and Accounting systems

Accounts Payable Coordinator:

• Monitor vendor invoices to ensure proper GL coding, approval and timely payment processing.
• Process invoices received via email through OCR reader into CORE system for processing.
• Respond to AP related inquiries in a timely manner.
• Match invoices to purchase orders, research discrepancies and follow up on missing approvals.
• Process temporary agency invoices, validating hours and rates with the company's time tracking system.
• Prepare and maintain all backup information for invoices.
• Verify vendor statements to ensure all invoices are received.
• Handle the mailing of check, including any required remittance detail.
• Assist the Accounts Payable Sr Analyst with gathering information needed for monthly accruals.
• Maintain accounts payable files, pull invoices as requested for audits and other purposes.
• Assist with Account Receivables, as needed.
• Assist with Billing, as needed.
• Protect company's value by keeping all information confidential.

Administrative Support:

• Perform administrative tasks such as preparing reports.
• Protect company's value by keeping all information confidential.

Qualifications

• Ability to process high transaction volumes quickly, while maintaining accuracy.
• Proficient computer skills and batch data entry.
• The ability to prioritize effectively and carry out multiple task.
• The ability to meet deadlines consistently.
• A detail oriented mindset is required.
• Previous accounts payable experience.

These expectations are meant to be a guide and may be changed at any time at the discretion of Allen Distribution.

Compensation details: 20-20 Hourly Wage

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