Accounts Payable Clerk

Job Posted 1/14/2025

Total Resource Recovery

Omaha, NE 68137

United States

Category Accounting

Full-Time

Job Description

JOB SUMMARY

We are looking for an Accounts Payable (AP) Clerk who is seeking their next exciting opportunity in a complex and ever-evolving work environment! In this role, you will be responsible for performing clerical support to the Finance Team, responsible for monitoring invoices by reviewing, verifying, and processing them for payment to vendors; ensuring accuracy by matching purchase orders with received goods, and resolving any discrepancies while maintaining organized financial records. This role involves data entry, coding invoices to the correct departments, and communicating with suppliers regarding payment issues or concerns.

We are on the hunt for someone authentic who enjoys working with a fun, creative and diverse group of people. If you are passionate about patient care and take initiative to dive right in and help out where needed, we would like to talk to you!

ABOUT US

Here at Total Respiratory, we are a fast-growing Durable Medical Equipment (DME) company that provides a wide variety of respiratory equipment, such as CPAPs/BiPAPs, oxygen concentrators, and other respiratory equipment. Total Respiratory has been the best source for respiratory medical supplies and equipment because of our superior commitment to providing our patients with the absolute best in product quality and customer care! Our highly trained staff help make the best choices for patient needs, while providing friendly service and expert advice. Every effort is made to ensure the patient experience is as pleasant and efficient as possible. Total Respiratory's mission is to meet the respiratory needs of our patients by providing the highest quality respiratory equipment, supplies and customer service. We ensure that members of our team receive ongoing education and training so that they are knowledgeable about the latest home healthcare technology and provide care with the highest quality service.

RESPONSIBILITIES

Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
Receive, review and verify invoices for accuracy, including price, quantity, and billing details.
Entering invoice data into the accounting system, including vendor information, invoice amounts, and coding to appropriate expense categories.
Maintaining organized files of invoices, purchase orders, and payment records.
Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
Facilitate payment of invoices due by sending bill reminders and contacting clients.
Reconciling vendor statements to ensure all invoices are accounted for and payments are correct.
Perform administrative duties involving the use of independent judgment, proper handling of confidential information, and an understanding of departmental functions and procedures.
Contacting vendors to resolve invoice discrepancies, request missing information, or clarify billing issues.
Matching invoices to purchase orders and receiving documents to ensure proper authorization and goods receipt.
Help with administrative assignments and projects as needed such as (but not limited to) working reports and emails.
Adhere to and support implementation of all of the Company's policies and procedures and compliance with all accreditation standards.
Perform all job functions with Company Mission, Vision, and Goal Statements in mind.
Flexible attitude and willingness to take on extra tasks as necessary.
Miscellaneous duties as assigned. This job description is not inclusive of all responsibilities and duties and can be changed by management discretion at any time.

EXPERIENCE & QUALIFICATIONS

High degree of integrity.
High school diploma or equivalent required.
Bachelor's degree in finance, accounting or business administration preferred.
2 to 4 years proven working experience as AP Clerk (or related role) required.

Must be proficient in accounts payable software such as QuickBooks Online, NetSuite, or other accounting software, required.

Strong data entry skills are required to efficiently input invoice information into the accounting system.
High degree of accuracy and attention to detail is essential for accurately reviewing and verifying invoices.
Ability to understand compliance issues around accounts payable processes (W-9, sales tax, etc.).
Ability to deal with confidential and sensitive information; maintain confidential and sensitive written and oral information. Employee must have the ability to hold the confidential information in strict confidence and exercise a reasonable degree of care to prevent disclosure to others.
Must have problem-solving abilities to properly identify and resolve invoice discrepancies.
Exceptional verbal, written, interpersonal communication and time management skills.
Strong organizational and customer service skills.
Ability to cater to diverse customer base.
Proficiency in MS Office Suite (Word, Excel, Outlook).
Ability to demonstrate initiative, teamwork, and flexibility.
Must be eligible to work in the United States.

SCHEDULE

This is a full-time position that will require a 40-hour work week.
Hours: Generally, 8:00 AM-5:00 PM, Monday-Friday.
Overtime as needed.

Employment is contingent upon a satisfactory response from a Background Screening.

Total Respiratory and Rehab believes in the principle of and practice of equal employment opportunity. The Company is committed to providing equal opportunity in all of its employment practices, including the selection, hiring, promotion, transfer, and compensation of all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, national origin, ancestry, citizenship status, uniform service member status, marital status, pregnancy, age, medical condition (including cancer-related or HIV/AIDS-related), disability or any other protected status in accordance with the requirements of all federal, state, and local laws.