Accounts Payable Coordinator

Job Posted 1/16/2025
Scottsdale Cultural Council
Scottsdale, AZ 85251
United States
Category Accounting
Full-Time
Job Description
Job Type

Full-time

Description

Who we are:

Scottsdale Arts was established in 1987 as a private, nonprofit 501(c)(3) and has evolved into an organization with six dynamic operating departments that span the visual and performing arts, arts education and cultural engagement. Through its six departments, Scottsdale Arts offers diverse, high-quality arts experiences to hundreds of thousands of Scottsdale residents and visitors annually in addition to fostering the active engagement of government, business, education, and the private sector in the arts.

What we offer:
  • Great company culture. We understand the importance of work-life balance and offer flexible schedules and remote work opportunities to help you achieve that. We celebrate diverse perspectives and are dedicated to creating an environment where everyone feels valued and empowered. We believe in recognizing and celebrating the hard work and achievements of our team where your contributions are acknowledged and appreciated through our employee recognition program
  • Making an Impact. Your work here will have a real impact. Everything you do each day makes a difference in our community.
  • Location. Located in the heart of downtown Scottsdale, access to Scottsdale Civic Center, old town galleries, local restaurants, live venues, and more.
  • Rest and relaxation. Our PTO program allows you to accrue more hours the longer you stay with us which means your time off grows as you grow with the company, rewarding your dedication and service. Enjoy 9 paid holidays plus 5 floating holidays each year, allowing you to relax and celebrate important occasions with family and friends.
  • Benefits. Medical and dental - We believe in taking care of our team. Our comprehensive benefits package is designed to support your health, well-being, and overall quality of life. We cover 90% of the employee premiums and 70% of the dependent premiums for Medical and Dental plans. In addition, we offer extensive coverage options for Vision, Disability, Life Insurance, FSA Account, 401K with employer match, Pet Healthcare, and Gym Membership. You can access a wide range of arts and culture organizations through our reciprocal membership with NARM and local arts and culture organizations, plus you can share one membership. Enjoy exclusive discounts on tickets to events and performances.
  • Opportunities for Growth. A mindset of internal growth and advancement.

Summary:

Are you passionate about the arts and eager to make a difference in the non-profit sector? Do you thrive on keeping things organized, ensuring bills are paid promptly, and balancing the books with precision? Can you juggle multiple responsibilities with integrity, professionalism, and a positive attitude? If so, then we are looking for you! Come join the Finance Department at Scottsdale Arts as the Accounts Payable Coordinator!

Important Details to Know:

• Compensation: $25 - $29/hour DOE

• Shift/Hours: Monday-Friday, from 9:00 a.m. to 5:00 p.m.

• Job Type: Non-Exempt

• Location: Scottsdale, AZ

If you need assistance or accommodations during the recruitment process please reach out to us at

Here is what you will get to do:

ESSENTIAL FUNCTIONS: (Under the direction of supervisor)

1. Responsible for all A/P functions, including development, education, box office, and general funds.

2. Verify all invoices received from staff for proper accounting codes, approvals and enters all invoices into the A/P system.

3. Prepares weekly cash disbursements in the form of checks, efts, bank drafts, and wire transfers Uploads the checks issued into the banking Fraud prevention system

4. Maintains Prepaid Expense Schedule and prepares monthly journal entries to record activity.

5. Processes annual 1099 forms for all vendors and timely remittance to the IRS

6. Reconciles all uncashed checks annually and reports unclaimed property to Arizona in a timely manner.

7. Reconciliation of all liability accounts in the general ledger

8. Educate SA staff on Accounts Payables process for timely posting of expenses.

9. Maintain and update A/P payment forms and reimbursement forms to align with federal guidelines.

10. Provide support for and including backup for SA staff questions.

11. Make reconciliations of vendor statements, research and make corrections of discrepancies.

12. Respond to vendor inquiries.

13. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

14. Manage, maintain, and reconcile staff accounts on the Wells Fargo Visa credit card statement monthly.

15. Maintain and reconcile all shared store accounts for the organization, including Lowes, Home Depot, Staples, and Amazon.

16. Manage and reconcile postage accounts for on-site postage machines and off-site bulk USPS accounts.

17. Enters all artist/performer contracts and other documentation in the A/P system.

18. Assists the CFO with audit schedules and answering audit questions during the annual external audit.

19. Assist the accounting department with various annual events as assigned.

Requirements

Here is what you will need to be successful:

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Education: Bachelor's degree in Accounting or related field preferred, AA with 2 year's experience or high school (or equivalent) with 5 years experience.

2. Experience: Minimum 1 year of accounting experience, preferably in a non-profit setting, in addition to the above.

3. Attributes:

• Must be detail oriented, possess high degree of integrity and ability to hold oneself accountable.

• Strong organizational and time management skills.

• Strong problem solving skills, basic accounting principles knowledge, ability to document clearly, ability to research and resolve issues and analyze data.

• Ability to interact within and external to the organization with professionalism, describe/explain issues to individuals outside of the accounting field, build and maintain rapport

• Ability to work independently and with a team.

• Ability to add, subtract, multiply, divide all units of measure and to forecast and interpret data appropriately.

• Excellent verbal and written communication skills with expertise in Microsoft Office Suite.

a. Ability to read, write and comprehend instructions, correspondence and memos.

4. Work Environment:

• Lifting up to 10 lbs on a regular basis

• Sits majority of the day, may stand for part of the day as required. Stooping/Bending as needed.

• Vision and Hearing/Auditory required for work performed

• Extensive computer work for majority of the day.

5. Other requirements:

a. Must possess valid driver's license and driving record which is acceptable to the organization's insurance carrier.

Bonus if you can do the following:

Bilingual Strengths

Salary Description

$25 - $29/hour DOE
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