Accounts Payable Payroll Supervisor

Job Posted 1/18/2025
Zoological Society of Philadelphia
Philadelphia, PA 19104
United States
Category Accounting
Job Description
Who We Are:

Philadelphia Zoo works to fulfill our mission as an animal care organization, as a resource to schools and families, and as an ark and advocate for endangered animals around the world.

What makes the Zoo a unique place to work? Whether you are involved with caring for animals, educating our visitors or working in a behind-the-scenes position in administration, maintenance or garden services, all of our positions share our institutional mission, purpose, and core values.

Who We Are Looking For:

Reporting to the Director of Accounting, the Accounts Payable/Payroll Supervisor is responsible for managing all accounts payable and payroll data to ensure accuracy and conformity to standard accounting practices and zoo policies. Supervise and monitor the work performed by support staff to ensure accuracy and consistency with all applicable procedures and policies. Ensures the withholding of all mandatory and voluntary deductions from all employee's paychecks in a timely basis as mandated by State and Federal regulations as well as zoo policies.

Essential Job Functions:
  1. Process payroll for exempt/non-exempt/union etc. in accordance with zoo policies.
  2. Process invoices for payment in accordance with zoo policies and procedures.
  3. Report the zoo's cash position, including preparing cash flow projections and review of bank reconciliations.
  4. Monitors accounts payable activity and ensures invoices are paid/accrued during the month incurred.
  5. Audit payables for correct coding, compliance with purchase terms and appropriate approvals.
  6. Review transactional activity posted to the general ledger and correct errors as needed.
  7. Establish repetitive journal entries and post journals to the general ledger.
  8. Support departments throughout the zoo by providing accurate and timely financial accounts payable and payroll information as requested.

Non-Essential Job Functions:
  1. Other duties as assigned

What This Role Requires:
  • High School graduate or G.E.D
  • Minimum of 2 years supervisory experience.
  • 2 - 3 years' experience with ADP
  • Prior experience with NetSuite ERP System
  • Proficiency with Microsoft Word and Microsoft Excel.
  • Demonstrated ability to work independently as well as part of a team.
  • Good communication skills, written and verbal.
  • High EQ
  • Effective Listener
  • Respectful, fair and tactful
  • Curious and continuous learner
  • Collective under pressure

Additional Requirements:
  1. Successful completion of a drug test prior to starting work.
  2. Successful completion of a post-offer criminal, PA child welfare clearance and credit record check prior to starting work.
  3. Prior Covid immunizations (3) or able to complete accommodation request.

What We Can Offer You:
  • Competitive Pay - We recognize talent and we pay to keep it
  • Medical, Dental, Vision -While you have our back on the grounds, we cover yours' with health insurance
  • Annual Leave - We all need a break from time to time
  • 401K - There will come a time, when you are ready to retire
  • Family membership pass with complimentary tickets - (Warning: You will become a celebrity amongst your friends once they hear you work for America's 1st Zoo)
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