Accounts Payable Representative

Job Posted 2/4/2025
WMC Health Network
Hawthorne, NY 10532
United States
Category Accounting
Job Description
The Accounts Payable Representative owns the vendor A/P relationship for assigned vendors (statements, payments, invoice processing).

Responsibilities:
  • Reviews all invoices for appropriate documentation (extensive contract review compliance) and approval prior to payment.
  • Processes check requests and PO invoices after review. Both manually thru imaging ERP system.
  • Completes thorough vendor research (govt sites, W9, etc) prior to vendor creation or changes.
  • Fraud prevention is a critical responsibility and takes action to mitigate.
  • Works as a team with both Supply Chain Buyers and Receiving to resolve invoice PO issues, providing guidance as needed.
  • Charges expenses to accounts and cost centers by analyzing invoice for compliance to company policies.
  • Pays vendors by verifying federal ID numbers, scheduling checks; insuring credit is received for outstanding memos.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships.
  • Maintains historical records by scanning and linking invoice and attachments.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing special projects as needed.
  • Actively participate in new system testing and development.
Qualifications/Requirements:

Experience: 4 to 5 years of experience working in a full-cycle Accounts Payable function preferred.

Education: Associate degree in Finance, HCA, or other specialty major preferred.

Licenses / Certifications: N/A

Other: Attention to detail, thoroughness, organization and follow-up, interpersonal communication, teamwork, analyzing information, accounting, vendor relationships, PC proficiency (Outlook, Excel, Word), data entry skills, general math skills, INFOR ERP system preferred but not required.

Special Requirements: N/A
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