Accounts Payable Specialist

Job Posted 1/14/2025
Palm Beach State College
Lake Worth, FL 33461
United States
Category Accounting
Job Description
Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role
Responsible for Accounts Payable activities for the College including invoice processing to effect timely payments scheduling, maintaining controls over disbursements within the mainframe system, and coordination with the purchasing department to adhere to purchasing and payment processes and procedures. Operations include all vendor payments and maintaining support for vendor, student, and employee payments processed through accounts payable as well as coordination of travel related payments. May direct others within area of expertise. Assists with the coordination of external audits.

What a day of an Accounts Payable Specialist looks like:
  • Analyzes accounts and accounting records, includes variance analysis. Prepares journal entries and approves daily check requests.
  • Compiles journal entries to include maintenance of the general ledger and associated accounts.
  • Develops and monitors accounts payable policy. Includes review of payment patterns and specific cases when exceptions are made or contemplated in College policy.
  • Checks available budget balances, requests transfer if needed, signs or forwards for signature depending on expenditure totals, forwards to buyer. Assists in the preparation of electronic purchase orders and may transfer budget items as needed.
  • Prepares payments. Includes initiation or processing with internal accounting system to process invoice, voucher, procurement card, or similar electronic payment methods.
  • Prepares required reports for various internal and external requests.
  • Assists with the production of complex presentations with unique and customized formatting patterns.
  • Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or Campus policy and procedures.
  • Designs routine spreadsheets, set up routine formulas and functions with some links.
  • Provides technical assistance to department or campus or other functions.
  • Performs other job-related duties as assigned.

We'd love to hear from you if you have the following:

Education and Experience:
  • Associate's degree or two years of college coursework, or related experience accepted in lieu of degree
  • Four years of related experience, or a combination of commensurate education and experience

Knowledge of:
  • Microsoft Office Professional or similar application

Skilled in:
  • Double-entry bookkeeping management
  • Managing and resolving conflict in a positive manner
  • Attention to detail while maintaining effective time and task management
  • Delivering a high level of customer service

Ability to:
  • Research information for problem solving
  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
  • Process complex problems encountered using knowledge acquired through training and experience

Licenses, Registration, Certifications, or Special Requirements:
  • Regular physical attendance required

Preferred, but not a must:

Skilled in:
  • Accounting with specialization in fund accounting

Work Environment and Physical Demand:
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $19.00/hr ; however, the offer may vary based on the candidate's education and experience.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Wait, there is more!
  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
  • Professional Development: Leadership programs, professional learning workshops, and more.
  • Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.
READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:
  • Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
  • An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
  • The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline
This position is open until filled
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