Accounts Payable Specialist

Job Posted 1/14/2025

Staccato 2011 LLC

Florence, TX 76527

United States

Category Accounting

Job Description

THE COMPANY

Built for Heroes and based in Florence, Texas, Staccato is on a mission to proudly serve those who protect and embody American freedoms. As the inventors of the 2011 platform-the World's Best Shooting Pistols-Staccato manufactures its handguns and ammunition in America at their headquarters in Florence, TX. The Staccato 2011 has been approved for on- or off-duty carry by over 1,600 U.S. law enforcement agencies in just five years, including elite teams such as U.S. Marshals Special Operations Group, the Texas Rangers and Miami Dade Special Response Team. With a spirit of American ingenuity and commitment to its family of owners, Staccato guarantees its guns for life, and guarantees supply of its 9mm ammunition to subscribers of its ammo service. Staccato Ranch serves as the place where Staccato unites its family of patriots to celebrate freedom and elevate heroes every day.

Staccato was ranked one of the Fastest Growing Private Companies in the Southwest by Inc . Over 25% of our team members are veterans and 100% are patriots. We strive relentlessly to achieve our best every day and are focused on continuous improvement and progress in everything we do.

THE MISSION

We protect freedom. We proudly build high-performance pistols for all heroes who protect and embody American freedoms.

THE POSITION

The Accounts Payable Specialist will ensure that all invoices are processed in a timely and accurate manner. This role involves requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment. The AP Specialist will review and verify invoices, process payments, manage accounts payable for multiple entities (Staccato, Staccatto Ranch Texas, Longhorn Precision, and Longhorn Ammo), and handling some vendor relations.

KEY JOB DUTIES & RESPONSIBILITIES

• Process, verify, and reconcile vendor invoices in an accurate and timely manner.

• Ensure that payments are processed in accordance with company policies and procedures.

• Review and match purchase orders, invoices, and delivery receipts to ensure accuracy.

• Monitor accounts to ensure payments are up to date and follow up on outstanding invoices.

• Prepare and execute weekly payment runs (e.g., checks, ACH, wire transfers).

• Maintain vendor records and ensure all data is accurate and up to date.

• Reconcile accounts payable transactions and resolve any discrepancies.

• Assist with month-end closing by preparing journal entries and reconciling accounts.

• Collaborate with internal departments to resolve purchase order, contract, and payment discrepancies.

• Prepare and issue 1099s and manage compliance with tax regulations.

• Respond to vendor inquiries and maintain strong relationships with vendors.

• Assist with audits by providing necessary documentation and information.

• Participate in process improvement initiatives to enhance the efficiency of the accounts payable function.

QUALIFICATIONS

In addition to general team member expectations, this role specifically requires the following:

• Bachelor's degree in accounting, Finance, or a related field preferred, but not required.

• Relevant certifications (e.g., Certified Accounts Payable Professional) are a plus.

• Proven experience in an account payable or accounting role.

• Knowledge of accounts payable processes and general accounting principles.

• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.

• Strong attention to detail and accuracy in data entry and financial reporting.

• Excellent organizational and time management skills.

• Ability to work both independently and as part of a team.

• Strong communication and interpersonal skills to work effectively with vendors and colleagues.

• High level of integrity and ability to handle sensitive financial information confidentially.

• Experience with ERP systems (e.g., SAP, Oracle, QuickBooks).

• Familiarity with 3-way matching and purchase order processing.

• Knowledge of tax compliance related to vendor payments.

COMPENSATION AND BENEFITS

We offer a competitive and attractive package of compensation and benefits, including health insurance, 401(k) plan, paid vacation, and holidays. In addition, as a Staccato team member, you enjoy discounts on Staccato products.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.