Accounts Payable Specialist

Job Posted 1/18/2025
Martha O'Bryan Center
Nashville, TN 37206
United States
Category Accounting
Job Description
Department: Finance

Reports to: CFO

Location: Nashville - Martha O'Bryan Center

Full Time/Part Time: Full-time

Regular/Temporary: Regular

FLSA Classification: Non-Exempt

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY

The Accounts Payable position is responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures. This position reports to the CFO.

MOBC's accounting team is responsible for the organization's ongoing financial health. This team oversees accounting processes and ensures that we are good stewards of our financial resources, to serve our community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Accounts Payable Essential Skills
  • Analytical skills
  • Detail oriented and organized
  • Computation skills
  • Leadership abilities
  • Written and oral communication skills
  • Problem solving skills
  • Accounts Payable Experience

Accounts Payable Responsibilities
  • Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records. (Verifying invoices for accuracy and completeness.
  • Processing payments to vendors.
  • Reconciling accounts payable statements.
  • Researching and resolving invoice discrepancies. Provide other clerical/administrative support necessary to pay the obligations of the organization.
  • Maintain meticulous records of outstanding payables.
  • Ensure the accuracy of an organization's financial documents for payment, auditing, and tax purposes.
  • Protect businesses against unintentional overpayment.
  • Practice effective monitoring to ensure payments are made to vendors in a timely manner and coded properly.

Accounts Payable Day-to-Day Duties
  • Clarify any questionable invoice items, prices or signatures.
  • Assemble and review invoices, credit cards and employee reimbursements to be completed for payment.
  • Maintain copies of vouchers, invoices or correspondence necessary for files.
  • Type periodic reports and other records.
  • Obtain proper information and/or data regarding invoice payments.
  • Check vendor files for any previous payments and assign voucher numbers.
  • Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
  • Reconcile bank statements.
  • Input daily bookkeeping and record keeping.
  • Verify invoices against any purchase orders and ensure goods or services were received before issuing payment to vendors.
  • Process payments to vendors and ensure bills are paid on time.
  • Reconciling account transactions with the general ledger and reconciling invoices.
  • Reconciles vendor statements for accuracy and request any invoices on the statements that have not been received.
  • Ensures complete and current vendor W-9 documentation is on file. Processes annual 1099 reporting to vendors and IRS.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:
  • Associate's degree in Accounting or Finance (OR) the equivalent of 2 or more years' experience in accounting and/or finance
  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • Experience working with computerized accounting systems.
  • Two or more years of experience in the management of financial systems and budgets, financial reporting, financial data analysis, and auditing preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge and Abilities:
  • Knowledge of GAAP practices and principles.
  • Strong interpersonal skills; excellent customer service skills.
  • Excellent verbal and written communication skills.
  • Maintains credibility through sincerity, honesty, and discretion.
  • Builds and maintains positive relationships with internal and external constituents.
  • Strong organizational skills.
  • Strong time management skills; uses time effectively; consistently meets deadlines.
  • Strong project management skills.
  • Maintains a high level of confidentiality regarding sensitive information.
  • Documents regularly, thoroughly, accurately, and completely.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • High level of detail and accuracy.
  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
  • Computer literate including familiarity with word processing, spreadsheet, database, desk top publishing software, email and the internet.

THE MARTHA O'BRYAN CENTER IS AN EQUAL OPPORTUNITY EMPLOYER
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