Accounts Payable Supervisor (plus Payroll)

Job Posted 1/14/2025
Palermo Villa, Inc.
Milwaukee, WI 53208
United States
Category Accounting
Full-Time
Job Description
Are you a detail-driven Accounts Payable professional with a knack for payroll? Join Palermo's and take charge of streamlining processes, driving accuracy, and making an impact at the intersection of AP and payroll operations!

Who You'll Work For

At Palermo's, we bring authentic Italian heritage to everything we do. From our cherished Sicilian recipes to our innovative approach to frozen pizza, we've grown into a leader in private label and contract manufacturing. Based in Milwaukee's Menomonee River Valley, our state-of-the-art facility combines traditional craftsmanship with modern technology, including an on-site bakery and advanced robotic packaging.

Join us and become part of a family that is passionate about quality, innovation, and pizza!

Perks
  • 20 Free Pizzas per Month!
  • Career Growth Opportunities: We invest in your professional development.
  • Paid Time Off: Plus, a floating holiday of your choice.
  • 401(k) & Roth Options: With a company match, fully vested on day one.
  • Comprehensive Benefits Package: Starts the first of the month after hire.

Where You'll Work

This role is primarily on-site at our Milwaukee headquarters, requiring at least 4 days per week to collaborate with team members and oversee critical processes. Flexibility to work remotely is available as needed.

When You'll Work

This full-time position offers standard business hours with some flexibility to ensure work-life balance.

What You'll Do

As our Accounts Payable Supervisor, you will oversee and enhance our accounts payable processes while assisting the payroll processing for multiple pay cycles. This role offers a blend of leadership, process improvement, and hands-on responsibilities to ensure the accuracy and efficiency of financial operations.

Accounts Payable Responsibilities (Primary Focus)
  • Supervise Processes:
    • Lead the accounts payable process, ensuring timely and accurate invoice entry and payments.
    • Guide and support the Accounts Payable Specialist, ensuring adherence to policies and financial controls.
  • Invoice Management:
    • Perform three-way matching (invoices, purchase orders, receipts) and resolve discrepancies.
    • Enter invoices as needed, ensuring accurate account coding.
  • Payment Processing:
    • Execute weekly check runs and biweekly ACH batches aligned with payment terms.
  • Discrepancy Resolution:
    • Research and resolve supplier payment issues.
    • Reconcile unvouchered accounts payable balances.
  • Reporting and Compliance:
    • Support month-end and year-end close activities, including reconciliations and reports.
    • Maintain documentation for internal controls and audits.

Payroll Responsibilities (Secondary Focus)
  • Payroll Processing:
    • Process weekly, biweekly, and semi-monthly payroll batches with accuracy.
    • Verify employee hours, deductions, and payroll data.
  • Compliance and Reporting:
    • Ensure compliance with federal, state, and local payroll regulations.
    • Assist with payroll-related audits and year-end tasks, including W-2 preparation.
  • Issue Resolution:
    • Address payroll discrepancies and collaborate with HR and Finance as needed.

Why You'll Succeed
  • Leadership Skills: Strong ability to lead and mentor team members, fostering a collaborative environment.
  • Technical Expertise: Deep understanding of accounts payable processes and payroll systems.
  • Detail-Oriented: Precision in data entry, reconciliations, and reporting.
  • Problem-Solving Ability: Quick to identify and resolve discrepancies.
  • Time Management: Skilled in balancing and prioritizing tasks to meet deadlines.

What You'll Bring
  • Education: Bachelor's Degree in Accounting, Business Administration, or a related field preferred.
  • Experience:
    • 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
    • Payroll processing experience in a multi-cycle environment preferred.
  • Technical Skills:
    • Advanced proficiency in Microsoft Office, particularly Excel.
    • Experience with ERP systems; Oracle a plus.
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