Bilingual Admin Assistant

Job Posted 12/31/2024
PrideStaff
Houston, TX 77070
United States
Category Administrative
Full-Time
Job Description
Full time Bilingual Administrative Assistant needed for growing Office!

Full-Time 8AM-5PM
Monday-Friday

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include preparing contracts and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
  • Answer and direct phone calls
  • Organize and schedule appointments as needed
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Submit contracts to new and existing customers
  • Assist in the preparation of regularly scheduled inspection reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with upper management to handle requests

Requirements
  • MUST be bilingual in English and Spanish
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Salary: $18.00 per hour

Education:
  • High school or equivalent (Preferred)

Experience:
  • Administrative Assistants & Receptionists: 3+ years (Required)

Compensation / Pay Rate (Up to): $18.00 - $18.00 Per Hour
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