Bilingual Executive Assistant to the CEO & the President (English/Korean)

Job Posted 12/19/2024
cesna
Mahwah, NJ 07495
United States
Category Executive
Full-Time
Job Description
Position
Bilingual Executive Assistant to the CEO & the President (English/Korean)

About Our Client
Our client is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.

Job Summary
The Way We Work
Whether you're an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.

About the position:
We are currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO and the President. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Job Description
  • Provide comprehensive support to the C-suite, including CEO
  • Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
  • Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
  • Take minutes on meetings, conferences, and appointments
  • Coordinate detailed travel arrangements, both domestic and international
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication ? memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Handle sensitive matters with a high level of confidentiality and discretion
  • Provide off-hour support and high level of responsiveness
  • Prepare and submit expense reports
  • Perform other clerical duties as needed

Qualifications
- 3-5 years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
- Strong work ethic and confidentiality
- Ability to follow directions, take initiative and proactively close loops
- Proficiency in Google Workspace, Microsoft 365 and Zoom
- Solid verbal and written communication skills
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Adaptive and flexible mindset
- Outstanding organizational and time management skills
- Bilingual Korean/English preferred but not required
- Overseeing Admin team (4-5 people)

What's On Offer
Comprehensive health coverage
Competitive 401(k) match with immediate vesting
Paid Time Off (PTO) and Company Holidays
Free Shuttle Service to and from NYC and the office
Summer Fridays
Daily subsidized meals onsite
Employee Assistance Program (EAP)

(Full-Time)

Contact: Agustin Park ( email protected )

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
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