Clerk Bilingual/English & Spanish

Job Posted 1/28/2025
City of Atlantic City, NJ
Atlantic City, NJ 08401
United States
Category Retail
Full-Time
Job Description
Salary: $31,200.00 - $62,400.00 Annually
Location : Atlantic City, NJ
Job Type: Full Time
Job Number: 01248
Department: Administration
Division: Municipal Court Division
Opening Date: 01/23/2025
Closing Date: 1/30/:59 PM Eastern

Description
DEFINITION:
Under close supervision, performs routine, repetitive clerical work

involving the processing of documents in a variety of functions.

does other related duties as required.
NOTE: Incumbents may be required to utilize keyboard equipment

to input and/or retrieve information on a computer console, typewriter

or other key entry device used by the agency. Keyboarding/typing

duties may or may not be assigned, depending on the needs of the

employing agency. Incumbents are not expected to perform

keyboarding/typing tasks with the speed and accuracy required of

a Keyboarding Clerk.
NOTE: The examples of work for this title are for illustrative purposes

only. A particular position using this title may not perform all duties

listed in this job specification. Conversely, all duties performed on

the job may not be listed.
NOTE: Appointments may be made to positions requiring

bilingual skills.

01248 - Bilingual in Spanish and English

SPECIAL SKILL

Applicants must be able to read, write, speak, understand, or

communicate in Spanish and English sufficiently to perform

the duties of this position.
DISTINGUISHING CHARACTERISTICS:
Positions in this title perform routine clerical work within a structured

work setting. Duties are performed using well-established operating

procedures. Incumbents work under very close supervision and

clearly defined guidelines. The exercise of independent judgment

is limited due to the nature of work.
Positions reside in various State and Local government departments/

agencies, and may perform uncomplicated and/or repetitive clerical

tasks specific in a County or Municipal department/agency

(e.g. municipal courts, libraries, election offices, tax collection/assessment,

code enforcement, administrative or personnel offices, hospitals, recreation

offices, and other regulatory agencies.)
Examples of Duties
EXAMPLES OF WORK:
Receives, screens, reviews and verifies documents.
Reviews and checks assigned reports, applications, and other documents

for corrections and completeness, refers problems to a lead worker or

supervisor for resolution.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions

and other materials, numerically, alphabetically, or according to other

predetermined classification; maintains such files.
Receives applications, documents, forms and fees; screens, sorts

and assembles this information for further processing.
May wrap packages for shipment by mail or express.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides general, routine information in person and over the telephone.

refers complicated or non-routine inquiries to appropriate staff.
May enter and/or retrieve information on a computer terminal.
May occasionally perform keyboarding/typing duties, but not as the

primary function of the position.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and make simple

arithmetic calculations.
Schedules administrative proceedings; may process requests for

scheduling changes.
May transfer information onto forms, form letters, cards, envelopes,

labels, charts and transmittals.
When assigned to a court, learns to prepare the docket (or schedule)

of cases to be called and to contact witnesses, attorneys, and other

parties to collect or provide information; learns to call court to order,

administer oaths to jurors, witnesses, court officers and others, announce

postponements, and adjourn court; assists the judge both on the bench

and in the chambers.
When assigned to a tax office, learns to compute and record

tax payments.
When assigned to a finance or tax office, learns to perform

specialized clerical work involving the preparation and maintenance

of assessment rolls and records.
When assigned personnel duties, learns to process personnel

action forms, maintain personnel records and gather sensitive

or confidential information or data.
Operates various types of office and mail processing machines

such as a keyboard equipment, calculators, computer printers,

sorter, photocopier, fax machine, stamping machine, labeling

machine, etc.; may perform simple maintenance tasks such as

adding toner, paper or changing ribbons.
Prepares routine reports or assists in the preparation of reports

by gathering data, tabulating results, and/or preparing simple charts.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or

manual recording and information systems used by the agency,

office, or related units.
Typical Qualifications
REQUIREMENTS:
LICENSE:
Appointees will be required to possess a driver's license valid in

New Jersey only if the operation of a vehicle, rather than employee

mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices after a

period of training.
Ability to comprehend established office routines and department

regulations.
Ability to organize assigned clerical work and develop effective

work methods.
Ability to make simple arithmetic calculations and tabulations.
Ability to understand, remember, and carry out oral and written

directions.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and

members of the public concerned with the work of the department.
Ability to sort, index, file, and pull varied types of materials using

an established filing system.
Ability to operate and perform routine maintenance on office

machines and other equipment.
Ability to utilize various types of electronic and/or manual recording

and information systems used by the agency, office, or related units

after a period of training.
Ability to read, write, speak, understand, and communicate in English

sufficiently to perform duties of this position. American Sign Language

or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they

can perform essential functions of the job with or without reasonable

accommodation. If the accommodation cannot be made because it

would cause the employer undue hardship, such persons may not be

eligible.
The City of Atlantic City offers a complete benefits package to
  • Generous Paid Time Off (Vacation, Holiday, Personal and Sick Time)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Prescription Plan
  • Pension
  • Life Insurance
  • Various Voluntary Benefits
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