COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH -

Job Posted 1/16/2025

MyFlorida

Panama City, FL 32402

United States

Category Administrative

Job Description

COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - Date: Jan 10, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 843991 Agency: Department of Health Working Title: COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - Pay Plan: SES Position Number: Salary: $64,000.00 to $84,000.00 annually Posting Closing Date: 01/15/2025 Total Compensation Estimator Tool () This is an Internal advertisement. Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department. Completion of candidate work history on the State of Florida Employment Application is required in order to be considered. Submission of a resume cannot be accepted in lieu of the completed work history but can be included with your application. Your Specific Responsibilities: This is an executive position that is managerial work planning, supervising, and coordinating the activities of a complex County Health Department Financial Services Consortium. The incumbent of the position is responsible for the integrity and confidentiality of the data sets under his/her control. The Finance Administrator will report directly to the FDOH-Bay Administrator. The incumbent will be a hands-on and participative manager and will lead and develop an internal management team to support the following areas: finance and budget, general services, contract administration. The Finance Administrator will play a critical role in partnering with senior leadership in strategic decision making and operations to enhance continual quality improvement to maximize and strengthen the internal capacity of this high-impact organization. This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. Finance & Budget Incumbent analyzes and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all program areas, and oversee all financial, project/program and grants accounting. Coordinate and lead the internal audit process, liaise with any/all FDOH auditors, assess any changes necessary. Oversee and lead annual budgeting and planning process in conjunction with the Administrator; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization's financial status. Manage organizational cash flow and forecasting. Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements. Update and implement all necessary business policies and accounting practices; Effectively communicate and present the critical financial matters to the senior management at the FDOHBC, FDOHJC and the FDOH County Health Systems. It is the responsibility of the Financial Administrator to oversee the preparation of the organization's monthly financial reports and using FIRS, maintain all financial activities of the organization. The report details the inflows and outflows of cash in the organization, which helps in establishing accountability in the business. The financial administrator also keeps all the documentation that supports the figures contained in the report, such as invoices and receipts, for auditing purposes. Incumbent is responsible for the oversight of the FDOHBC Financial Consortium accounts receivable and accounts payable sections to include the direct supervision of Billing administration and P-Card/warrant reconciliations. Will work with appropriate staff to maximize all revenues projected and allocated to counties within the Consortium. FA works with fellow management to construct and implement an annual budget to meet the needs of the agency and to maintain sufficient cash to meet obligations. Oversee the monitoring and reporting of budgetary information to managers, Administrators, and FDOH Bureaus General Services and Facilities Incumbent evaluates expenditures of all program areas of the agency. Oversees the implementation of the My Florida Market Place System to insure accountability in purchasing of goods and services on behalf of the FDOHBC Consortium. Recommend ways to improve operating budget to be more efficient and cost effective. Analyzes internal processes and plans or implements procedural and policy changes to improve operations. Oversees the implementation of an effective Property Inventory Control program to reduce loss to include clinic pharmaceuticals. Recommends or implements appropriate techniques of avoidance and loss prevention. Incumbent will serve as the primary Contract Administrator for the FDOHBC Financial Consortium to include the preparation and monitoring of all contracts for goods and services through the authorized contract routing and monitoring process. Will work with FDOH legal counsel to insure the integrity of such agreements is within the scope of FDOH policy and procedure. Revenue Management Incumbent is responsible for the oversight of the Regional Bay Billing Hub which includes performing the billing processes functions for the following CHDs: Bay, Jackson, Calhoun, Liberty, Santa Rosa, Dixie, Gilchrist, Levy, Baker, and Duval. Oversight includes financial interview and intake for DOH Bay. Quality Improvement Incumbent is responsible for the oversight of DOH Bay Quality Control, Information Security, and Vital Statistics. This involves oversight of Records Management, PHAB Accreditation, Performance Improvement, and Incident Reporting. Other duties as assigned. Required Knowledge, Skills, and Abilities: Ability to review and input data with 100% accuracy. Ability to use and learn varied computer programs to include HMS, Availity, FLMMIS, Microsoft Office. Ability to work independently with a sense of urgency to meet deadlines. Skills required: Supervision, attention to detail, time management, initiative, problem solving. Extensive experience, and knowledge in managing general services, finance and billing, budget, supervising, communications. Qualifications: Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous perform Where You Will Work: Panama City The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: + Annual and Sick Leave benefits; + Nine paid holidays and one Personal Holiday each year; + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; + Retirement plan options, including employer contributions (For more information, please click ); + Flexible Spending Accounts; + Tuition waivers; + And more! For a more complete list of benefits, including monthly costs, visit . Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before . click apply for full job details