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Legal Secretary I/II (Bilingual Spanish Preferred)
Job Posted
12/19/2024
Napa County, CA
Napa, CA 94559
United States
Category
Administrative
Apply for Job
Job Description
Salary :
$61,588.80 - $79,518.40 Annually
Location :
Napa, CA
Job Type:
Full Time
Job Number:
-12-06
Department:
DISTRICT ATTORNEY
Opening Date:
12/06/2024
Closing Date:
12/20/2024 5:00 PM Pacific
The Napa Valley
Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.
The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
Napa County as an Employer
As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more
The Position
If you seek a rewarding team experience that empowers you to effect positive change in your community, thrive in a fast-paced environment, we invite you to apply and join our District Attorney's team, where your contribution is essential.
The Legal Secretary I/II performs administrative secretarial, and clerical work for an attorney or department head and to perform legal processing tasks. In this position you will assist in the preparation and maintenance of calendars and schedules, perform routine or moderately complex legal processing tasks in assigned area of law. You will also prepare affidavits, complaints, warrants, judicial orders, abstracts of judgments, subpoenas, and other documents.
The ideal candidate for this position is a self-starter, has the ability to work independently, strong personal skills, including the ability to communicate effectively with diverse stakeholders.
This recruitment is being conducted to fill one full-time vacancy which may be filled as a Legal Secretary I or Legal Secretary II level depending on qualifications in the District Attorney's Office. Bilingual Spanish skills are preferred but not required. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.
Scheduled salary increases and Winter Time Off (WTO):
3.5% COLA increase effective 7/01/25
3.5% COLA increase effective 7/01/26
32.0 hours of paid Winter Time Off (WTO)
EXPERIENCE AND EDUCATION:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Legal Secretary I ($29.61 - $35.12/hour):
Experience: One year of directly related legal clerical or secretarial experience
Education:Equivalent to the completion of the twelfth grade supplemented by specialized legal clerical training.
Legal Secretary II ($32.27 - $38.23/hour)
Experience:Three years of significant, directly related and progressive legal secretarial experience.
Education:Equivalent to the completion of the twelfth grade supplemented by specialized legal clerical training. College level legal administrative course work is preferred.
License or Certificate :
Certain positions assigned to this class may require possession of a valid California Driver's License.
Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.
The Recruitment Process
Application Deadline5:00 pm on DECEMBER 20, 2024Supplemental Questions Scoring By January 3, 2025
Supplemental questions will be scored by the subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.
Oral Panel Interview Week of January 20, 2025
The most qualified candidates from the interview process will be placed on the eligibility list and may be considered for current and future vacancies for this position for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
View the full job description, including the example of duties for or
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experience emergencies (earthquakes, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code 3101.)
Benefits
Learn more about the benefits package for this position
ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at .
Napa County is an Equal Opportunity Employer.
PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION
SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.
ADDITIONAL BENEFITS INFO -
Click here for additional benefits information for Public Services Employees:
THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS
EMPLOYMENT INFORMATION
PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.
FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.
SELECTION PROCESS -
FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT -
The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.
01
Instructions for Supplemental Application Questions. The following questions comprise one of the steps in the selection process for this position and are intended to assist you in presenting your qualifications. Only the information you provide in your answers to these questions will be evaluated and scored to determine the best qualified candidates to continue in the selection process for this position. Please be complete and specific in answering the questions as your score will be based on this information. Applications submitted without responses to the supplemental questions will not be evaluated.
Although your experience and education should relate back to your application, your application and or resume will not be reviewed when scoring the supplemental questions.
Therefore, please be as detailed as possible in your responses to the supplemental questions. I have read and understand the instructions presented above.
Yes
No
02
Bilingual (Spanish) is preferred for this position. Are you proficient in speaking, reading, and writing in Spanish? Applicants who indicate bilingual skills in their application will be required to demonstrate proficiency in speaking, reading, and writing.
Yes
No
03
Please summarize your background and work experience that makes you a competitive candidate for the Legal Secretary classification within the Napa County District Attorney's Office.
04
Please describe your experience working in a busy office atmosphere with multiple tasks and tight deadlines. What tools/methods do you use to prioritize your assignments?
05
What is your experience working with Microsoft Office programs and other computer software programs you may have utilized that would be beneficial in an office environment. In your response, provide the employer you worked for giving a detailed outline of the types of documents you produced from the individual software programs.
06
Describe your experience providing customer service. Include the organization, description of the customer service duties and total number of years/months you provided these duties.
07
Please provide a detailed description of your education and work experience that will make you the ideal candidate for the Legal Secretary position at the Napa County District Attorney's Office.
08
If selected for this position, a medical screening may be required as part of the pre-employment process.I have read and understand this requirement.
Yes
No
Required Question
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