Women, Children and Infants (WIC) Admin./Administrative Specialist II-Public Health

Job Posted 1/16/2025

State of South Carolina

Florence, SC 29506

United States

Category Administrative

Full-Time

Job Description

Salary: $32,875.00 - $37,875.00 Annually

Location : Horry County, SC

Job Type: FTE - Full-Time

Job Number:

Agency: SCDPH-PH Region-Pee Dee

Opening Date: 01/09/2025

Closing Date: 1/19/:59 PM Eastern

Class Code AA50

Position Number

Normal Work Schedule Monday - Friday (8:30 - 5:00)

Pay Band: Band 3

Hiring Range - Min.: $32,875.00

Hiring Range - Max.: $37,875.00

Opening Date: 12/02/2024

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures Please complete the state application to include all current and previous work history and education. A resume may be uploaded for review but will NOT be used to determine if an applicant has met the qualifications for the position or substitute for completing any section of the application. Supplemental questions are considered part of the application and must be completed. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment.

Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Careers at DPH: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Provides administrative support for the WIC Program in the health department. May also be required to perform other specialized clerical duties in other areas of the health department.

Duties include:

Direct contact with the public and staff of the agency.

Greets patients promptly, professionally, and courteously.

Obtains appropriate information and screens for eligibility following program guidelines, Federal/State/Local policies and procedures.

Provides appropriate and accurate information needed by patients for participation in the WIC program. Completely utilizes all components of the WIC computer program and follows system security protocols.

Issues food instruments per program policies and procedures. Processes unissued food instruments and other reporting requirements accurately and in a timely manner. Assists in maintaining the formula logbook to ensure all formula is accounted for. Establishes, maintains, and processes patient records including Form 1862 and food instruments registers.

Performs a variety of assigned office duties to other program areas including but not limited to: Mailing patient notifications, scheduling patients for appointments, and assists with telephone coverage. Provides overall support for health activities on site and in the community. Attends staff conferences and in-services as assigned.

Work Headquarters: Stephen's Crossroads Health Department

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma.

Agency Additional Requirements: Two (2) years' experience in a responsible office setting or an associate degree in secretarial science or related field and one (1) year experience in a responsible office setting.

DPH employees are required to participate in disaster preparedness during hazardous weather or declaration of an emergency. This involves being subject to duty and or call on a 24-hour basis.

You must possess a valid driver's license and have access to a reliable transportation.

This position may require working early (before 8:30 am), evening (after 5:00 pm) and/or Saturday's.

Ability to lift 30 pounds and stand for long periods of time, if required.

Must be able to respond timely and appropriately to frequently changing conditions and to make recommendations concerning procedural improvement to office/maintenance operations.

Must be able to drive to outlying counties and to non-traditional settings.
IMMUNIZATION REQUIREMENTS: All new employees who are healthcare providers with job-specific exposure risk are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.

EDUCATION REQUIREMENTS: Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency may require an official, certified copy of the transcript or diploma prior to hiring. Institutions of higher learning must be recognized by the Council for Higher Education Accreditation.

Preferred Qualifications

One (1) year of medical office experience and public health experience.
Additional Comments

EEO:

SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

DRIVING RECORD:

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

WORK/LIFE BALANCE:

If you are looking for work/life balance, this is the place to be. Easy pace, terrific area to raise a family, low cost of living, beautiful area - close to the beaches and the mountains. Low median cost of living, low taxes, and excellent school systems.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that include:Health, Dental, Vision, Long-Term Disability, and Life Insurance for Employee, Spouse & Children15 Days Annual (Vacation) Leave per year15 Days Sick Leave per year13 Paid Holidays per yearPaid Parental Leave (PPL) Six Weeks for mother per year/Two Weeks for partner per yearState Retirement Plan and Deferred Compensation Program

REMOTE WORK: The option to work partially remote or adjusted work hours may be available after six (6) months of employment for approved positions.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

Do you have a valid driver's license and reliable transportation, in the event a state automobile is not available?

02

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. I have read and acknowledge the above statement.

03

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and acknowledge the above statement.

04

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a ten (10) year driving record. I have read and acknowledge the above statement.

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